UN Women Job Vacancy: Operations Analyst

LOCATION:
New York, UNITED STATES OF AMERICA

APPLICATION DEADLINE:
20-Jun-24 (Midnight New York, USA)

POST LEVEL:
P-1

DURATION OF INITIAL CONTRACT:
1 year

LANGUAGES REQUIRED:
English

About UN Women

UN Women is dedicated to the elimination of discrimination against women and girls, the empowerment of women, and the achievement of gender equality. The Policy Programme and Intergovernmental Division (PPID) aims to position UN Women as a global leader in gender equality and women’s empowerment, contributing to the Sustainable Development Goals (SDGs).

Position Overview

The Operations Analyst, under the direct supervision of the Deputy Director, will support the oversight and coordination of the PPID’s activities. The role involves ensuring delivery of PPID’s goals and financial results through information compilation, analysis, daily operations management, and advisory support.

Duties and Responsibilities

1. Operational and Coordination Support:

• Develop and monitor PPID’s Strategic Note (SN) and biennial work plans (BWPs).
• Track financial resources and report on operational status.
• Provide guidance on initiatives to achieve PPID goals.
• Coordinate information flow within the Division.
• Support financial, administrative, human resources, procurement, and logistical matters.
• Facilitate PPID meeting internal management requirements.
• Support audit and evaluation coordination.

2. Quality Assurance and Approval Management:

• Manage online requests for Director and Deputy Director’s review.
• Review compliance with policies and procedures.
• Analyze data on approval requests and service performance.

3. People and Financial Management:

• Monitor budget and program expenditures.
• Oversee Programme Associates and Assistants.

4. Knowledge Sharing and Capacity Building:

• Share knowledge on operational policies and procedures.
• Consolidate information on operational challenges and lessons learned.
• Provide inputs for background documents and presentations.
• Identify and facilitate training opportunities for PPID staff.

5. Additional Duties:

• Perform other tasks as required for office efficiency.

Competencies

Core Values:

• Respect for Diversity
• Integrity
• Professionalism

Core Competencies:

• Gender Issue Awareness
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Leading by Example

Functional Competencies:

• Strong finance/budgeting and analytical skills
• Excellent organizational and communication skills
• Proficient problem-solving and project management skills
• Interpersonal and negotiation skills
• Self-motivation and entrepreneurial spirit
• Detail-oriented with system/process management abilities

Required Skills and Experience

Education and Certification:

• Master’s degree in Business Administration, Public Administration, Finance, HR, or related field.
• First-level university degree with two additional years of qualifying experience may be accepted.

Experience:

• At least one year of responsible experience in office management, operations, or finance.
• Experience in staffing, mentoring, and development of personnel.
• Experience liaising with diverse stakeholders.
• Proficiency in multiple office software packages and ERP systems (preferably Oracle Cloud).
• Management experience in back-office support operations.

Languages:

• Fluency in English required.
• Knowledge of another UN official language is desirable.

Application Process

All applications must include a completed UN Women Personal History form (P-11), which can be downloaded here. Applications without the completed form will be considered incomplete and not assessed further.

Visit here for more information

About UN Women

Created in July 2010, UN Women brings together resources and mandates to enhance the impact on gender equality and women’s empowerment, merging the work of four previously distinct UN parts focused exclusively on these issues.

Commitment to Diversity and Inclusion

UN Women is committed to creating a diverse and inclusive environment. Employment decisions are based on qualifications, competence, integrity, and organizational needs, without discrimination. UN Women maintains a zero-tolerance policy for conduct incompatible with UN aims and objectives, including sexual exploitation and abuse, sexual harassment, and discrimination.

Contact:
For questions or clarifications, email Benjamin Claeson at benjamin.claeson@daghammarskjold.se.